01Systems · Bruce Jack Wines
A ticketed event flow without the admin chaos.
A lightweight booking and confirmation system joined the guest journey to the team’s day-to-day event operations.
The challenge
Move guests from interest to a paid, confirmed place while keeping the team clear on bookings, payment status and follow-up.
What YAKA built
- 01Mapped the guest journey from invitation through final confirmation.
- 02Built a Tally booking form and central Notion RSVP list.
- 03Created WhatsApp scripts for broadcast, payment follow-up and confirmation.
- 04Designed the system around tools the operating team could maintain.
The working flow
- 01InvitationWhatsApp broadcast
- 02BookingTally form
- 03ControlNotion RSVP list
- 04ConfirmationPayment-led message
30–40planned guests in one shared flow
The evidence
What changed—and what it proves.
One working flow connected booking, payment status and guest communication for a planned 30–40 person premium wine experience—giving the team a practical source of truth without heavy technology.
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